Privacy Notice

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Effective Date: 7th April 2025

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As a sole trader, I am committed to protecting your personal data and respecting your privacy. This notice refers to www.adminsitrationandbookkeepingsupport.co.uk and explains how I collect, use, and safeguard the information you provide to set up your Service Contract.

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1. Data Controller

I, Susan Stevenson, operate as a sole trader. You can contact me at:

info@administrationandbookeepingsupport.co.uk

Bells Grove, 4 White Lion Road, Coltishall, Norfolk, NR12 7AR

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2. What Information I Collect

I may collect and process the following types of personal data:

- Contact details (name, email, phone number)

- Financial information (invoices, expenses, bank details)

- Identification numbers (e.g. UTR, VAT number, NI number)

- Any other information necessary for providing services

 

I do not make automated decisions or do profiling based on the data held. I do not publish this information on any leaflets or websites.

 

3. Purpose and Lawful Basis for Processing

Your data is processed to provide administration and bookkeeping support under the lawful basis of:

- Contractual obligation (to perform the services agreed)

- Legal obligation (accounting and HMRC compliance)

- Legitimate interest (maintaining service records)

 

4. Data Sharing

I do not sell or share your personal data unless required to comply with legal obligations (e.g. HMRC, accountants, or software providers under strict contracts and confidentiality terms).

5. Data Storage and Retention

I store your data securely on password-protected systems and retain it for up to 6 years in accordance with HMRC requirements. After this period, it will be securely deleted.

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6. Your Rights

You have rights under GDPR, including:

- Access to your data

- Correction of inaccuracies

- Erasure of data ("right to be forgotten")

- Restriction or objection to processing

- Data portability

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To exercise any of these rights, contact me via the details above. You can check your protection rights on: https://www.gov.uk/data-protection

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7. Complaints

If you are unhappy with how I handle your data, please contact me directly. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk/